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Guidelines for Researchers

Policies
Finding Aids and Inventories
Form of Citation
Grants to Support Research and Travel Expenses

Address

The Weill-Lenya Research Center
7 East 20th Street
New York, NY 10003
(212) 505-5240 / FAX (212) 353-9663
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Policies

Access: Readers wishing to make use of the facilities and collections are asked to make an appointment at least one day in advance and are required to complete a Reader's Application Form. A member of the staff will discuss the research topic with the reader and make recommendations for a research strategy. No materials may be reserved for the exclusive use of any reader. All readers must abide by the reading room rules and policies presented to them upon registration. Most of the holdings of the Weill-Lenya Research Center are freely available for consultation, with the following exceptions:

  • access may be restricted to materials when handling would physically harm the item(s) or if the materials have yet to be processed;
  • access to certain materials may be limited by stipulations of the donors;
  • access to the business records of the Kurt Weill Foundation Archives is limited by Foundation policy; some materials may be available at the discretion of the Archivist;
  • access to certain documents may be restricted when usage might constitute an invasion of privacy.

Photocopying and other duplication: Depending on the physical condition of the items requested, copies may be prepared for the reader's use upon receipt of written permission from the author of the manuscript or from the appropriate heir or estate representative. (The Archivist may grant permission for copyrights controlled by the Kurt Weill Foundation for Music.) It is the responsibility of each reader to obtain the necessary permissions. Exceptions to the policy are considered when the author or heirs cannot be located after a diligent search is made. Although a fee is charged for the making of photocopies and other duplications, such copies remain the property of the Weill-Lenya Research Center. Further, such copies are not to be reproduced or made available to other persons without the written permission of the Weill-Lenya Research Center. Readers are permitted to make their own copies of published materials according to the fair use guidelines established by the U.S. Copyright Act.

Photo duplication: Researchers requesting photo duplications must complete a Photograph Loan Agreement.

Publication: All requests for permission to publish or quote from documents in the collection must be submitted on a Permission to Publish form. In no case does permission to publish imply transfer of copyright or proprietary rights. The individual researcher is responsible for contacting the copyright holder and retains sole responsibility for conforming to the U.S. Copyright Act. The Kurt Weill Foundation for Music shall not be held liable for researcher infringement of copyright. Any publication of material from the collections must credit the Research Center in the form described below. One copy of any publication based on materials in the collections must be deposited with the Weill-Lenya Research Center.

Permission to reprint musical examples must be arranged directly with the music publisher which owns the print rights in the composition in all territories where the publication will be distributed.

Fees: Duplication fees for scholarly or other non-profit usage are charged according to an established fee schedule, available upon request from the Research Center. Fees for usages which are determined by the Archivist to be predominantly commercial in nature are negotiated in advance. Fees for mail requests must be paid in advance.

Donations: Donations of new materials to the Weill-Lenya Research Center are actively solicited, gratefully accepted, and duly acknowledged. Donors are asked to sign a formal Deed of Gift to set forth the conditions under which the gift is made.

Finding aids and inventories

All finding aids and inventories are available for perusal in the Reading Room. Photocopies or WordPerfect electronic files of finding aids and inventories are available to researchers according to the fee schedule. All listings are updated as new acquisitions are processed.

Form of citation

The following are examples of the preferred form of citation:
[Item or collection]. Series, box number, folder number (if available). Weill-Lenya Research Center, New York.

A source in a footnote

Letter from Kurt Weill to Hans Weill, 24 June 1919. Series 45, Weill-Lenya Research Center, New York.

Ronell, Ann, 1908-1993. Papers relating to Kurt Weill, [1938?]-1979. Series 30, Box 11, Folder 7. Weill-Lenya Research Center, New York.

If the item to be cited is a photocopy of a document from another institution, the citation should include both the Weill-Lenya Research Center and the repository which holds the original.

Holograph score of Die Dreigroschenoper. Photocopy, Series 10/D7, Folder 1, Weill-Lenya Research Center, New York. Original in Universal Edition Archives, Österreichische Nationalbibliothek.

For reprints of documents, quotations, visual material, etc., the following credit should be added to the citation:

Reprinted (Quoted) with permission of the Kurt Weill Foundation for Music, Inc., New York.

Grants to support research and travel expenses

The Kurt Weill Foundation for Music sponsors a program of research and travel grants, publication assistance, and dissertation fellowships. Applicants must be pursuing a topic related to Kurt Weill and/or Lotte Lenya. Travel grants are intended to reimburse reasonable travel expenses to locations of primary source material. Publication assistance may be requested to assist in expenses related to preparing manuscripts for publication in a recognized scholarly medium. Dissertation fellowships assist Ph.D. candidates with research activities. The deadline for application is 1 November for projects taking place during the following year. Guidelines and application forms are available from the Kurt Weill Foundation for Music.